Executive Assistant at Foresight Institute

Job Title: Executive Assistant

Location: Remote, will need to comfortably coordinate between CET and PT time zone.  If based in Europe, expected online hours are 5-8 pm CET

Hours: Full-time

Job Summary:

We are seeking an experienced and organized Executive Assistant to support two individuals on our team. The successful candidate will be responsible for handling a wide range of administrative and executive support-related tasks, split between the two individuals. 

Responsibilities:

Supporting our Chief of Program:

• Schedule social media posts, and tag related organizations/ individuals.
• Create social media tiles or double-check existing ones for accuracy.
• Co-create brand and ticketing strategies/campaigns.
• Update our event budgets.
  • Draft copy and proofread it for our CPO to review.
• Work with filling out templates and updating documents for our operations, such as workshop agendas, etc.

Supporting our Chief of Operations: 

• Help coordinate donation management.
• Assist with miscellaneous administrative tasks.
• Coordinate on financial reimbursements with our Admin Manager.
• Manage our podcasts.
• Help coordinate our Existential Hope platform and related projects.

Requirements:

• Proven experience as an executive assistant or similar administrative role.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficient in Google Suite.
• Experience with social media scheduling tools, donor management software (ideally Salesforce), and podcast management software is preferred.
• Availability to work flexible hours, including occasional evenings and weekends.
• Proficient in English

If you are a proactive, reliable, and flexible Executive Assistant with experience in social media management, donor management, and administrative tasks, we encourage you to apply.

Benefits:

• You will be part of a small, decentralized highly dynamic team
• Flexible schedule with a lot of control over how you structure your time
• Paid time off   
• Invitation to relevant local in-person events
• Participate in biotech, molecular machines, computer science, neurotech, space tech working groups on advancing technologies for beneficial long-term futures
• You help us to continue and expand on advancing technologies for beneficial futures 

Application Procedures:

Stage 1: Please send a CV, cover letter to [email protected] and respond to the following prompt:

• What is your familiarity with project management and operations?

Deadline: Rolling applications until the position is filled.